For inspiring meetings

Things to consider when booking a conference

For those of you who want a well-thought-out and memorable conference experience, we have created a checklist - to include all the important parts when booking.

Goals and objectives

What is the purpose of the meeting? Is it strategic planning, skills development or an inspiring kickoff ?
What feeling do you want the participants to take away from the conference?

Date and schedule

What dates and times are current?
Plan enough time for breaks, networking and conference activities.
A day conference or an overnight conference – what suits you best?

Participant

How many will participate?
Do you need to take special needs into account, such as food preferences or accessibility?

Conference facilities and accommodation

Location preferences – do you want to be close to Stockholm or do you prefer a conference facility close to nature?
Will the participants stay overnight? Double or single room?
Do you need help arranging transportation?

Furnishing and premises

Which seating arrangement is best – boardroom seating, U-shaped tables, cinema seating or round tables?
Do you need group rooms or extra meeting rooms?

Technology and hybrid meetings

What technical equipment is needed? Projector, sound system or video conferencing equipment?
Will any participants connect digitally? Do you need the option for hybrid meeting or live streaming?

Speakers and activities

Would you like an external speaker, moderator or inspirer?
Would you like to include a team building activity to strengthen the group spirit?
Do you need a closing activity, like a wine tasting or dinner?

Budget and quote

Is there a cost cap for the conference?
Is it important to include full board in the conference package?
Do you need a price quote for conference rooms, accommodation and activities ?

The Conference Guide

Find all our guides and conference tips here

Planning a kickoff, a workshop or an important conference? In our Conference Guide, we have gathered valuable insights and practical tips to help you create inspiring meetings. Whether you're looking for advice on planning, activities or effective meeting strategies, you'll find everything you need here.

Go to the conference guide

Do you need help?

By clearly defining your needs from the start, we can develop the best solution for your conference. Whether you are planning a kickoff, workshop or business meeting, we will help you create an inspiring and productive meeting experience.

0150-754 00 info@dufweholm.se Herrgårdsvägen 16, 641 92 Katrineholm